SECTION D | PERSONNEL

 

SECTION DA.1

PERSONNEL
EMPLOYMENT OBJECTIVES

Procedure

FULL-TIME PERSONNEL EMPLOYMENT

 
The Employment Opportunities Procedure is intended to provide equal employment opportunity to all employees and job applicants. This procedure provides detailed guidelines for filling all full–time job vacancies.
 
The Office of Human Resources is responsible for advertising, recruiting, screening applications, and arranging the interviewing of full-time personnel in collaboration with the appropriate hiring manager.
 
In order for a vacant position to be filled, the position’s hiring manager must submit a job requisition in Oracle. The hiring manager will review the current job description and submit updates if needed.  The job requisition will require the appropriate approval process before posting.
 
Positions will be posted as open until filled unless otherwise requested and approved on the job requisition.

 

Human Resources and the appropriate hiring manager are responsible for screening applications for those most qualified. The hiring manager will be responsible for entering selection justification. The hiring manager's suggestions regarding interview collaborators will be identified on the job requisition. It is ultimately the responsibility of Human Resources to assign the interview committee that is most appropriate for the position in question. Human Resources will be responsible for arranging interviews with the selected candidates.

 

Initial interviews serve the purpose of identifying those candidates who are most qualified for performing the responsibilities of the position. The committee should use both traditional interview methods as well as creative methods for assessing the abilities of the candidates. The top candidates should be recommended for a final interview.
 
Final interviews are scheduled by the Human Resources Office and should be conducted by the supervisors two levels above the position being filled, except in the case of filling an administration or faculty position, in which case the full chain of command, including the appropriate Vice President, should be consulted to determine their involvement in final interviews. Once final interviews have been completed, Human Resources will conduct background checks and employment verifications on the final recommendation for hire and will submit the job offer for approval. The final hiring decision will be made by the District President.
 
Once approved, Human Resources will extend all offers of employment for full-time employees. All offers of employment are contingent upon the successful completion and approval of all background checks.
 
Any exceptions to this procedure must be pre-approved by the Vice President Operations.

 

PART-TIME PERSONNEL EMPLOYMENT

 
All part-time personnel are hired at the departmental level. Departments are expected to screen and interview candidates. Once a department has selected a candidate for hire, they must then move the candidate forward in Oracle for approval. Human Resources will extend all offers of employment for part-time employees.  All offers of employment are contingent upon the successful completion and approval of all background checks. An individual will not be approved to begin working until they have completed the pre-boarding checklist and have provided required I-9 documents.

 

NEW POSITION REQUEST

 
If a new position is being created, the hiring manager will request a new position and submit the new job description in Oracle.

 

 

Approved: 2015
Updated: 2017, 2024
Reviewed: 2020, 2022